Account Numbers

The Truckers Helper does not use account numbers directly, but it has the ability to assign and maintain account numbers for use when interfacing with other accounting program such as Quick Books. The program does use the ACCOUNT TYPE assignment, which is a part of the Account Number process for PAYROLL and some other advanced features. If you are using PAYROLL please see the notes below.

The program will take care of all account number assignments for you and will display the account numbers in the REGISTER and in the Accounts List. If you have a new version of the program, account numbers will already be added to all of your accounts. The program will automatically assign account numbers to any new accounts which you add.

Changing An Account Number:

1. Open the Income & Expense screen.

2. Click the button and select Account Numbers from the list.

3. The Account Number box will appear. To change a Charge To account click the Charge To button, to change a Payment Account click the Payment Account button.  Select the account from the drop down list. Enter the new account number in the Account # box.

ASSIGNING NUMBERS IN OLDER VERSIONS:
If you have an older version of the program you will need to assign your account numbers. To do this run VALIDATE ACCOUNTING first and fix any errors that it reports. After  the errors are corrected return to the Account Number box and click AUTO ASSIGN NUMBERS. The program will automatically assign the numbers for you.
ATTENTION QUICK BOOKS USERS: If you intend to use the Quick Books Interface to export your data to Quick Books you need to refer to Exporting Your Data To Quick Books section for details on using account numbers and Quick Books.

PAYROLL - SPECIAL CONSIDERATIONS:
After assigning account numbers and types you need to review the account type assignments. If you use any special accounts for deductions, for example CHILD SUPPORT, TRUCK PAYMENT, etc. you MUST CHANGE THE ASSIGNMENT FOR THESE TO A LIABILITY. These are deductions from the payroll which you make FOR THE DRIVER. As such they are a liability to you. You then write a check to the appropriate person to disperse these funds and charge that check against the liability.

TO CHANGE AN ACCOUNT ASSIGNMENT:
Select the account from the drop down list and then click on the assignment type (this appears immediately under the account name). A message box will appear, select the new type by entering the matching number in the input box.

SPECIAL CASES:
The program will continue to deal with ESCROW, FEE, etc in the same manner it has in the past so it is not necessary to change this type of account unless you want to. The rule to remember is that anything you deduct from the driver which goes to you is type INCOME (accounts that end with FEE), anything you deduct from the driver which must later be paid to someone else is a LIABILITY.