Advances are income received before the actual settlement is received for the load. Enter advances as income when they are received. When working on Settlements enter the deductions for cash advances in the Deductions frame with the account assigned to Driver Advances. The Truckers Helper checks that the advance has already been entered in accounting, or displays a message dialog box if the advance has not been entered. See also Income From A Trucking Company for details on how to enter income.
To Record A Driver Advance:
Display the Income & Expenses window as outlined in About Income and Expenses.
From the Quick Entry selection box located on the right of the Income & Expenses window choose Income. From the Income menu choose Advances. The Income from Advances dialog box is displayed.
From the Payment Accobunt pulldown list choose the name of the account you deposited the money into (normally this is your Cash account).
Enter the Date or click the 
icon to choose
a date from the calendar.
Enter the ProNumber. (The ProNumber is required for Driver Advances.)
Enter the Truck Number.
Enter the Amount of the advance.
Click the Enter Memo button to type a message in the text field box, if desired. Click the Hide Memo button to hide the memo text field box.
Click OK.
Company Point of View:
From the Company Point of View a Driver Advance is payroll paid. The Payroll section of the program will deal with reconciling advances, reimbursed expenses, etc.
To Record A Driver Advance:
Display the Income & Expenses window as outlined in About Income and Expenses.
From the Quick Entry selection box located on the right of the Income & Expenses window choose Expenses. From the Expenses menu choose Driver Advances. The Expense - Driver Advance dialog box is displayed.
From the Payment Account pulldown list choose the name of the account you are paying the advance from.
From the Driver pulldown list choose the name of the driver.
Enter the Date or click the icon to choose
a date from the calendar.
Enter the ProNumber. (The ProNumber is required for Driver Advances.)
Enter the Truck Number.
Enter the Amount of the advance.
Click the Enter Memo button to type a message in the text field box, if desired. Click the Hide Memo button to hide the memo text field box.
Click OK.
