Split Loads

Split Loads are used with Invoicing and/or Payroll. If you are not doing invoicing or payroll data you do not need to use these procedures. Split Loads can also be used with AutoRouting to show loads routed through the yard. For example, if  you want to route the load through a middle location without having that location appear on the bill.

A split load occurs when you have one truck pick up the load and a different truck deliver the load. To record a Split Load on the Billing window create the ProNumber for the load and enter the letter p after the number.

Example

ProNumber 1234 should be entered as 1234p

If you are paying your drivers based on miles (from the mileage window) enter all the billing data for the load under this ProNumber. If you are paying based on data from the Billing section see below for specific instructions on splitting the billing data.

1. Display the Pickups and Delivery window and enter the Pickup Location.

2. Enter the Delivery Location where the load will be swapped.

3. Press the F4 key located on your keyboard to create a Customer ID for this location. The Customer List window is displayed.

4. From the Customer List double click Add - New - Customer under the Company Name heading. The Address Book window is displayed.

5. Click the Add button to add a new customer.

6. Enter Trailer Swap as the customer name.

7. Enter the address, city, state, and zip or enter unknown. The Truckers Helper creates a Customer ID using "TS" & a number (the next number in the TS series, starting with 1).

8. Return to the Billing window and enter the ProNumber again, followed by  the letter d.

Example

ProNumber 1234d

Do not complete the billing data unless you are using payroll. If you are paying based on the data entered in the Billing window see below for Payroll Considerations.

• Display the Pickups and Delivery window and enter the Pickup Location with the Customer ID you just created.

• Enter the Delivery Location. If you are using the Dispatch window be sure to enter the Pickup Order as 2 and the Delivery Order as 2 to indicate the second part of the trip (this is necessary for the dispatch window to display the load correctly).

Note: When you print an invoice the letter p informs the program to use the letter d ProNumber for the delivery. Your invoice displays the Pickup and Delivery and will not show any information about the swap. If you are using the AutoRoute feature the program routes the load through the middle stop as part of the route.

Payroll Considerations:

If you are using billing data for payroll enter the appropriate amount in each section (i.e., the p ProNumber and the d ProNumber) using the following:

• If you pay based on Rating Miles enter the appropriate number of miles for each ProNumber.

• If you pay based on Percentage enter the appropriate number of dollars for each ProNumber.

• The program searches for the letter p designator for each ProNumber and combine the amounts from both ProNumbers to calculate how much to bill.

For this feature to work you MUST:

1. Use the Specific ProNumber option to print the invoice.

2. Use the same rating method in both ProNumbers.
    

• To combine a split load with a SubPro load enter the P or D first followed by the letter for the SubPro. You must be following the rules for SubPros for this to work. For example: 1000pa, 1000pb, etc. for the pickups and 1000da, 1000db, etc. for the deliveries.