Manual Entry:
It is not necessary to use the Import feature, Billing, or Mileage entries to do payroll. You can enter payroll manually in Payroll.
Display the Payroll window as outlined in About Payroll.
If you are not entering mileage for the trips in Mileage Tracking, The Truckers Helper program displays an error message dialog box indicating "It cannot mark the ProNumber paid in mileage".
Click OK.
The Truckers Helper continues to calculate the payroll.
Combination Pay Types:
Display the Payroll window as outlined in About Payroll.
If you pay a combination of mileage and hourly pay, you MUST set one of these as the default in Mileage/Pay Rates (the method The Truckers Helper uses to import payroll).
Enter the remaining pay manually in Other Pay.
Deductions That Are Income:
Display the Payroll window as outlined in About Payroll.
If you charge a fee to drivers or owner/operators such as a leasing fee (which is an income to you) name the deduction Leasing Fee (i.e., name the type of charge and add the word Fee).
The Truckers Helper program treats any deduction that ends in the word Fee as Income instead of Other Type Transaction.
LOANS THAT YOU DEDUCT FROM PAYROLL:
Loans are a special case. See EMPLOYEE
LOANS for help with this topic.
NEGATIVE PAYROLL:
The program can handle negative payroll (a week where the driver has more deductions than income). Before you can enter a negative payroll you need to setup a Payment Account named NEGATIVE PAYROLL as a CASH account. Here's how it works -
1. The program will pay the driver out of the Negative Payroll account by making a deposit to the Negative Payroll account for the amount the driver is short. For example: if the driver has $100 more in deductions than he earned in this week the program will enter +$100 in the Negative Payroll account.
2. The program will then create a Driver Advance for the amount the driver is short in the current week. For our example above: the program would create a Driver Advance, paid by the Negative Payroll account, $-100. Which empties out the Negative Payroll account and leaves an outstanding Driver Advance for the amount the driver was short. This will automatically come up to be settled in the following week.
NOTE: this is meant to handle an occasional week when the driver is short. DO NOT use this to track large shortages which you will be taking back in small payments or a loan to the driver. For that type of situation use the Loan process.