THIS IS A SPECIAL CASE INVOICE! YOU MUST FOLLOW THE RULES BELOW TO USE THIS TYPE INVOICE.
Multiple ProNumbers are used when you want to have multiple loads printed on one invoice. For example you Pickup and Deliver a load, then pickup another load at the Delivery and deliver it and you want both loads to show on the same invoice to the same customer.
This method will work with Sub-Pro's turned on or off, and can be used in conjunction with Split Loads and/or Sub-Pro's. You CANNOT combine methods - i.e. you cannot have a load that is both a Sub-Pro or a Split Load and a Multiple Pro.
To use this invoicing method assign a NUMERIC ProNumber to the initial
Pickup/Delivery. You can assign all the BILLING INFORMATION in the initial
ProNumber or you can assign a portion of it to each leg of the trip.
Next enter the ProNumber with a letter designation after it for the second
leg of the trip.
NOTE: if assigning the total billing amount to the first leg of the trip you MUST enter 0 in the RATE box and check FLAT RATE on the second leg to avoid an invoicing error.
EXAMPLE: You are picking up a trailer in Atlanta which you are going
to delivery to Memphis. You will then swap that trailer for another and
return to Atlanta with the new trailer.
You enter ProNumber 1000 for the initial pickup/delivery - Atlanta to Memphis.
Next you enter ProNumber 1000a for the trailer swap and return from Memphis
to Atlanta.
The to Invoice the load you select REPORTS/INVOICE/MULTIPLE PRO'S to print
the invoice.
The program will now print an invoice to this customer showing both legs
of this trip under the original invoice number.
EXPORT TO A/R - when printing this type invoice the program will ask you if you want to Export the invoice amount to Accounts Receivable. The program will create a receivable for each part of the invoice that has an amount assigned to it. If you assign the total amount of the load to the initial ProNumber, it will create one receivable for this amount. If you split the billing among the legs of the trip it will create a receivable for each leg. When entering the payment received you will need to break it up among the legs of the trip if you bill it this way. For this reason it is easier to bill the entire amount on the first leg of the trip.